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DSS - Digital Signature Management

Solution for the validation of document processes through digital signatures

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Digital Signature Management

Rethinking Processes, Our Challenge!

Today more than ever, talking about digital signatures in document processes is not an innovative topic but merely necessary to approach a Paperless Economy.

Remoteness of activities, social distancing, current health emergencies, and various critical management issues for companies and all stakeholders in their daily iteration activities, lead to an immediate need for a rethinking of the entire approval process in the documentation environment.

Adiuto, through its Document Management and Process Management Platform, rethinks the signature's role as a validation tool, innovating the dialogue between stakeholders on the web through CMS solutions.

Electronic Signature (FES), Advanced Electronic Signature (FEA) and Qualified Electronic Signature (FEQ) are rethought in the digital processes in Digital Transformation, through the redevelopment and strengthening of the process' value, remodeling compliance processes to current regulations.

Easy Signature Solution

The simple electronic signature collects the graphic trait of the user who is making the signature and affixes the image of the same in the document. The system does not record the biometric characteristics of the gesture (speed, angle, pressure etc.) because its use is intended for devices such as tablets and smartphones, which do not have a display able to capture this information. The advantage is that it allows remote users to sign documents without the need for dedicated hardware (specific tablets, tokens, etc.), but using the smartphone or tablet they already have.

The signature can be affixed both on PDF documents generated by other applications and on documents, always in PDF format, created during the process, starting from a standard template, integrated with information such as personal data, images, etc. It is possible to manage more than one signature on the same document. The simple electronic signature feature does not preserve the generated signature files, as it encapsulates them in the PDF document to be signed and deletes them from the server.

Smart Signature Solution

Signing with OTP is an additional subscription mode possible with the Adiuto platform. More and more people are used to using their smartphone to access Internet services or to receive codes for Remote Banking operations. Adiuto has adopted this platform to allow for remote signing of relevant documents both by those who issue them and those who sign them. The OTP technology adopted by Adiuto, in fact, is associated to a subscription with a digital signature certificate so that both signatories have awareness and certainty of the signature. The adjudication process will allow the signatory to receive a notification that will send him the entire document to view, in order to read and understand its content.

Once the signatory decides to sign the document, an automatic procedure will be initiated for which the person will receive an OTP code (one time Password) on their smartphone for verification: this OTP code will have a very limited time validity and, above all, can be used only once. After the aforementioned code is entered, the Adiuto automations will allow the document to be “sealed” with the signatory's digital signature making it “intact and authentic” in this way and valid in all regulatory and legal aspects.

The Adiuto solution will also allow, if necessary and desired, to affix the image of the user's “autograph” signature. This is not a necessary step, but in certain situations and circumstances it has been requested. A complete "remotization" of the signing process, complete dematerialization, and traceability of the document to the system, a signature that guarantees the highest degree of legal security: ideal for contracts with customers, suppliers, partners, and employees. Fluidity, simplicity, immediacy, security: these are the terms that characterize the Adiuto OTP signature solution.
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